A periodic assessment (preferably every two to three years) of the national monitoring and evaluation system is generally recommended to review the implementation status of the national monitoring and evaluation plan, to identify weaknesses and to build on existing efforts. At the time of proposal submission, applicants are recommended to submit their national monitoring and evaluation plan (including a costed M&E system strengthening action plan to address any challenges identified).
These plans should be developed based on a thorough assessment process involving all relevant stakeholders of the program within the country. This process allows countries to include in the proposal resources required for filling gaps in the monitoring and evaluation system. The Global Fund verifies the quality of the monitoring and evaluation plan (including the costed M&E system strengthening action plan) before signing a new grant. Countries with active grants (excluding those that are in their last year of implementation) are recommended to perform a monitoring and evaluation assessment if the last one was conducted more than two to three years ago.
Generally, the M&E system strengthening process includes: i) a periodic self-assessment of the naional monitoring and evaluation system; ii) the development or review of the M&E plan (and costed M&E system strengthening action plan) based on the results of the self-assessment; iii) the implementation of the M&E plan; and iv) regular follow-up on the implementation status of the M&E plan.
Various tools are available to conduct a periodic self assessment of the national monitoring and evaluation system. The table below provides an overview of the recommended M&E systems strengthening tools:
For countries that are planning implementation of an HIV M&E assessment, it is recommended to use the UNAIDS 12-component assessment tool. This tool has been developed by UNAIDS in collaboration with partners, including the Global Fund. It has been piloted in three countries, validated by the HIV Monitoring and Evaluation Reference Group (MERG) and is recommended by UNAIDS for the assessment of the HIV M&E system.
External links to Global HIV M&E Information web site (right click and "save as" in case you experience problems):
External links to the World Health Organization web site (right click and "save as" in case you experience problems):
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